Union County Deed Records

Union County deed records are managed by the county recorder's office at 233 West Sixth Street in Marysville. The recorder stores deeds, mortgages, liens, and other land documents for all property within the county. Online images and indexes are available from 1995 to the present, which makes searching for recent Union County deed records fairly straightforward. Whether you are a buyer doing due diligence or a title company running a search, the Union County Recorder provides public access to these land records both in person and through its online portal. Staff can assist with searches by name, parcel number, or legal description.

Union County Recorder's Office

The Union County Recorder is the official custodian of all land records in the county. Current Recorder Karen Riffle oversees an office that handles deeds, mortgages, liens, leases, and powers of attorney. The office is located at the County Office Building, 233 West Sixth Street, Marysville, OH 43040. Hours are Monday through Friday, 7:30 AM to 4:00 PM. You can reach the office at 937-645-3032 or by email at recorder@unioncountyohio.gov.

Recording fees went up on January 1, 2025, due to state legislative action. The base fee is $34 for the first two pages, with $8 for each additional page. Documents that fail to meet Ohio's formatting rules under Section 317.114 face an extra $20 non-compliant charge. Those rules call for font size 10 or larger, paper between 8.5 by 11 and 8.5 by 14 inches, black or blue ink, one-inch margins, and a three-inch top margin on the first page. The preparer's name must appear on any deed that conveys title, per ORC Section 317.111.

Union County now accepts eRecorded non-conveyance filings as of July 15, 2024. This means certain documents can be submitted electronically through approved vendors rather than by mail or in person.

The recorder's office provides images and indexes online from 1995 to the current date.

Visit the Union County Recorder's website to search indexes and view recorded document images going back to 1995.

Search Union County Property Records

The Union County Auditor maintains a property search tool where you can look up parcels by owner name, address, or parcel number. The auditor's data covers assessed values, tax bills, and property details. While this is not the same as the recorder's deed records, it gives useful context when you are researching a property in Union County.

The Ohio Recorders' Association also connects the public with links to county recorder offices and their search tools across the state. For Union County deed records, the recorder's own website is the best starting point since it has both indexes and images from 1995 forward. Older records that predate the online system can be found by visiting the office in Marysville in person.

Types of Union County Deed Records

The Union County Recorder processes many types of land documents. Warranty deeds, quitclaim deeds, and survivorship deeds are the most common. The office also handles mortgages, mortgage satisfactions, liens, easements, and powers of attorney. Under ORC Section 5301.25, all deeds must be recorded in the county where the property is located. Failing to record a deed can leave a buyer exposed to claims from later purchasers who had no knowledge of the earlier transfer.

Each deed filed in Union County must meet specific legal requirements. The grantor must sign and have the deed acknowledged before a notary public or other authorized official under Section 5301.01. Social Security Numbers cannot appear on recorded documents unless required by law, per Section 317.082. These rules apply to every document the Union County Recorder accepts for recording.

Get Copies of Union County Deed Records

Anyone can get copies of deed records in Union County. These are public records under Ohio law. You do not need to be a party to the deed or state a reason for your request. Visit the recorder's office at 233 West Sixth Street in Marysville during business hours. Provide the property address or owner name and staff will help locate the documents you need. Copies typically cost $2 per page.

You can also request copies by mail. Send a written request with property details and a check or money order for the copy fees. Include a self-addressed stamped envelope for the return. Processing takes a few business days. Certified copies with the recorder's official seal cost more but are needed for court filings and title insurance claims. The state conveyance fee of $1 per $1,000 of value and the $0.50 transfer fee per parcel are collected by the auditor at the time of sale, not by the recorder when you request copies.

Union County Property Fraud Alerts

The Union County Recorder offers a free Real Estate Fraud Alert service. This tool sends you a notification when documents are recorded under your name. Sign up through the recorder's office to keep watch on your property records. It is a simple step that can catch fraudulent filings early, before they cause real damage.

You can verify any notary through the Ohio Secretary of State's portal. Watch for scam mailings from companies that charge $83 or more for copies of deeds that cost $2 per page at the recorder's office. If you suspect fraud, contact the Ohio State Bar Association to find a real estate attorney in the Union County area.

Nearby Ohio Counties

Union County shares borders with several other Ohio counties. If a property sits near the county line, you may need to check deed records in the adjacent county as well.